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Different Ways To End An Email-With Closing Email Phrases Examples


Job seekers and employees alike frequently use email as a key mode of contact.

If you want to leave a lasting impression on your reader, it's critical that you craft your email sign-off (the last line of the email and your signature) deliberately.

You can improve your chances of getting a job or promotion by sending concise, professional emails to coworkers, contacts in your network, or even potential employers.We've included some background on how to conclude an email, things to add, and some useful examples to assist you in achieving this aim.

17 Ways To End An Email - Business English Emails

Tips For How To End An Email

COPYRIGHT_MARX: Published on https://marxcommunications.com/closing-email-phrases/ by Keith Peterson on 2022-01-15T12:14:59.652Z

Examples of email closings, as well as tips on how to format your closing and the best approach to end an email, may be found in the examples below.

It's important to remember a few factors while selecting an email ending.

  • Add A Final Word

One common misconception is that the ending paragraph of an email is optional.As a result, this is a bad idea and should be avoided at all costs.Even if you have an email signature, this is true.

  • Pay Attention to Your Relationship to the Recipient

When you're trying to land a new job, it's best to keep your email closings professional."Cheers," "Yours sincerely," and such semi-professional closings are acceptable for close pals.If you're unsure, always opt for a more professional-sounding conclusion.

  • Stay Away from Inappropriate Closings

Even if you're close friends, refrain from using insincere sign-offs like "See ya later" or "XOXO" when sending a professional email.

  • Please make use of your whole name.

Unless you are writing to a close friend or colleague, don't use merely your first name or a nickname.In order to avoid any confusion, include your entire name.

Professional Email Closing Phrases To Use And Avoid

During the hiring process, it's okay to use less formal concluding words if you're currently employed at the company and communicating with coworkers on a regular basis.

Professional Email Closing Examples

Here are a few of the most common ways to end a professional email:

  • Best
  • Sincerely
  • Regards
  • Kind regards
  • Thank you
  • Warm wishes
  • With gratitude
  • Many thanks
  • Respectfully

Examples Of Email Closings To Avoid

Here are some email closing phrases you should avoid in professional environments:

  • Your friend
  • Cheers
  • Peace
  • Thanks a bunch
  • Chat soon
  • Yours truly

5 Ways To End An Email (With Examples)

Here are five examples of how to end an email, based on where you are during the hiring process.

When Applying For A Job

Thank you for considering me for this position. I look forward to hearing from you!


Mohammad Rahim

Experienced Sales Professional


After Completing A Phone Screening

I’ve attached my portfolio for your review. Please let me know if there’s anything else you need.

Warm regards,

Erica Garza

Web Designer & Illustrator


When Responding To A Meeting Request

I look forward to meeting with you next Monday.

Thank you,

Jeff Richards

Social Media Marketing Professional



After Completing An Interview

I look forward to the next step in the process.


Anika Patel

Full Stack Software Engineer



When Accepting A Job Offer

I look forward to discussing the details and next steps!

With gratitude,

Yung Lee

Experienced Finance Professional


Why Your Email Closing Is Important

Despite what you may assume, the final paragraph of your email should not be overlooked.Ending an email the right way can make a big difference.Email closings that are effective can include:

  • inspire the reader to take action
  • identify the sender in case you need it in the future
  • leave a positive impact on the reader
  • offer your contact information to the person receiving the gift.

Your email's closing will assist reinforce a positive impression and show recipients that you take pleasure in how you conduct yourself in business situations.You may ensure that your email message displays your knowledge, attention to detail, and professionalism by following these suggestions and using these samples to help create your email conclusion.

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About The Authors

Keith Peterson

Keith Peterson - I'm an expert IT marketing professional with over 10 years of experience in various Digital Marketing channels such as SEO (search engine optimization), SEM (search engine marketing), SMO (social media optimization), ORM (online reputation management), PPC (Google Adwords, Bing Adwords), Lead Generation, Adwords campaign management, Blogging (Corporate and Personal), and so on. Web development and design are unquestionably another of my passions. In fast-paced, high-pressure environments, I excel as an SEO Executive, SEO Analyst, SR SEO Analyst, team leader, and digital marketing strategist, efficiently managing multiple projects, prioritizing and meeting tight deadlines, analyzing and solving problems.

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