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10 Best Ways To End A Professional Email

The last thing your audience views after reading your message is the email closing, and it might be the motivating factor in how soon they answer—or whether they respond at all.

Consider meeting a new business contact at a trade show. You wouldn't just turn and walk away once your chat was over. That would be impolite, create a negative image, and most likely hinder further interactions. Instead, you'd most likely say something like:

"It was a pleasure meeting you!" Please accept one of my business cards. I look forward to hearing from you! ”

Consider your email closure to be the conclusion of a discussion. You have a greater chance of receiving a good response if you use warm, polite, and professional language with a clear call to action.


Signing off your email with aThanks is the most popular and typically one of the most suitable emails finishes to utilize.

  • Use cases: "Thanks" may be used as an email signature when you wish to express gratitude to someone for something they did.

Furthermore, it is a pleasant and courteous way to conclude an email and increases the likelihood that the email recipient will respond to you.

  • Variations: Thank you, Many thanks, All my thanks, Thanks so much

Best Regards

Best regards are the second email sign-off that is commonly used to close professional correspondence.

  • Use cases: It works well as a closing line for professional emails and is suitable for starting email correspondence.
  • Variations: Warm regards, Kind regards, Regards, Kindest regards


Sincerely is a polite and courteous way to finish an email.

It has a few versions, which you may learn about lower below, and it's typically used when writing to persons with whom you don't have regular communication.

  • Use cases: You might use this word and its variants in professional emails, such as when submitting a cover letter or proposal.
  • Variations: Yours sincerely, Sincerely yours

I Appreciate Your Feedback

The line "I appreciate your comments" is a nice way to end an email asking for consumer feedback or assistance.

  • Use cases: It can be used as a closing sentence for an email to a colleague that’ll help you with polishing one of your tasks or to your manager who’ll review your work.
  • Variations: I appreciate your input, I appreciate your opinion, I appreciate your help

Looking Forward To Hearing From You

Following on from the previous email's closing line, I look forward to hearing from you, and a comma just before your email signature or name can also be used for emails implying that an answer is required.

Some may consider this phrase to be a little unclear, if not pushy, but given that your email indicates that there is something in there that has to be responded to, this sign-off can be a good match.

  • Use cases: When writing an outreach email to a potential client or someone you’d like to collaborate with.
  • Variations: Looking forward to your response, Looking forward to hearing your thoughts


Respectfully is one of the most formal email closings you'll come across.

This is generally used when writing to government officials or members of institutions with high-ranking positions.

  • Use cases: When writing a very formal email to someone with a position and influence you’ve never spoken before.
  • Variations: Yours respectfully, Yours respectfully, Yours respectfully, Yours respectfully, Yours respectfully, Yours respectful

Have A Great Week

Similarly, a nice and informal statement like "have a wonderful week" is a friendly and casual way to close an email with someone with whom you have regular communication.

It's a sign-off that strikes the right mix between official and casual.

  • Use cases: When sending emails to your colleagues, especially on the first days of the week.
  • Variations: Have a great weekend, Enjoy your week, Enjoy your weekend

With Appreciation

There will be times when you will need to express your gratitude via email.

The ending With appreciation is a courteous and generally used method to do so.

In short, this closure is ideal when you want to express your appreciation in a straightforward yet delicate manner.

  • Use cases: When you want to express your appreciation to someone senior who’s gone out of their way for you.
  • Variations: Much appreciated

Do Not Hesitate To Contact Me (If You Have Any Questions Or Concerns)

Do not hesitate to contact me closing line informs the receiver that you are available to them for any needs they may have after receiving your email.

It emphasizes the idea that you are open and will be ready for any assistance or queries they may have.

  • Use cases: Consider utilizing this one when interacting with your workers or contractors to demonstrate that you will be accessible to assist them if they have questions regarding a task you've assigned them.
  • Variations: Don’t hesitate to ask any questions, here to answer any questions

With Gratitude

With thanks, like the ending we just discussed, is a statement that expresses gratitude and respect to your receiver.

  • Use cases: When you want to show gratitude to someone for something they did for you.

It might be used between two business associates that don’t know each other well, for example.

  • Variations: Grateful for your time/help/advice

Tips On How To Close An Email

Include A Closing

Some individuals believe that they may simply omit a closing line out of an email. This is, however, exceedingly unprofessional; always add a closure. Even if you have an email signature, this is true.

Consider Your Relationship With The Recipient

When communicating with anyone involved in your job hunt, you should use professional email closings. If you are good friends with the person, consider a semi-professional closure, such as "Cheers," or "Yours sincerely," but if in doubt, always lean toward a more professional closing.

Avoid Unprofessional Closings

Even if you are friends, avoid improper closings in business emails, such as "See ya later," "XOXO," or any other casual sign-offs.

Use Your Full Name

Unless you are interacting with a close friend or colleague, avoid using only your first name or a nickname. Include your entire name so that no one is confused about who you are.

What Is A Professional Salutation?

The usual salutation is "Dear Mr. (person's last name)," and utilizing the customary salutation demonstrates respect and professionalism, just as it would in traditional postal letter contact. If you know the person's last name or if the connection is new, use it. This demonstrates respect. For instance, "Dear Mr.

Should I Use Regards Or Sincerely?

Because it is less formal than genuinely, statements with regards are ideal for emails, which are often less official than letters. Regards is a more casual way to end an email.

Final Thoughts

We hope that we have provided you with enough guidance to identify the ideal method to conclude your contact with your leads, clients, or coworkers.

Remember to always add a closure, and unless you are sending cold outreach or some type of bulk email, consider your connection with your correspondent, and you should be alright.

About The Authors

Keith Peterson

Keith Peterson - I'm an expert IT marketing professional with over 10 years of experience in various Digital Marketing channels such as SEO (search engine optimization), SEM (search engine marketing), SMO (social media optimization), ORM (online reputation management), PPC (Google Adwords, Bing Adwords), Lead Generation, Adwords campaign management, Blogging (Corporate and Personal), and so on. Web development and design are unquestionably another of my passions. In fast-paced, high-pressure environments, I excel as an SEO Executive, SEO Analyst, SR SEO Analyst, team leader, and digital marketing strategist, efficiently managing multiple projects, prioritizing and meeting tight deadlines, analyzing and solving problems.

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